Step 2: Initialize the current week

After you have created your recurring schedule, the next step is to initialize the current week.

At this point it is important to understand the difference between the current schedule and the recurring schedule.  Up until now, we have been defining the "typical" week, which is what the recurring schedule contains.  Now we are about to enter the current schedule. Unlike the recurring schedule which is only a template, the current schedule holds the actual schedule that employees can view online. The current schedule is the heart of the scheduling system, where schedules are adjusted for specific weeks/months/dates, posted, and viewed by employees. It is the main work area of the system where most managers do the majority of their day to day scheduling. You will notice that the current schedule shows actual dates at the top of each day column, as opposed to the days of the week shown in the recurring schedule.

Now let's start scheduling the current week.

On the far left hand side of the screen, click on Current Schedule in the Time Block Editors menu.

The current schedule will open with the Starting Day defaulting to the current week date.

Click on Edit | Initialize this view with time blocks from Recurring Schedule.

Confirm that you want to initialize from the Recurring Schedule.

Now each day in your view of the Current Schedule has been populated with copies of the time blocks from each corresponding day of your Recurring Schedule.

What's Next?

(1) I want to modify some time blocks before posting my schedule for employees to view

(2) I want to post my schedule.