| Emailing Employees |  |
You can use the "Email Employees" section to email your employees their individual schedules, or to simply send out a group email. Click on "Email Employees" on the left Navigation Menu, or the email icon from the main menu. This feature allows you to send each of your employees their current individual schedule.
You will see a table which lists the employees, and some information on each. Here is a description of the information of each row in the table:
 | Name: Name of each employee.
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| Email Address: The email address of the employee appears here.
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| Needs Update: If the employee's schedule has changed since he/she was last emailed, there will be a "Yes" in this column.
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| On Schedule: If the employee is on the published portion of the current schedule, you will see a "Yes" in this column.
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| Email: If the employee has a valid email address, you will see an email icon here. Click on the email icon to email only the employee in that row. You can use this feature for emailing one employee at a time.
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| Selected: If the employee has a valid email address, you will see a box here. Place a check mark in this box if you want to select the employee as part of a group emailing. By default all employees (with valid email addresses) whose schedules have changed since they were last emailed, are checked in preparation for emailing them the updates, but you can uncheck or check any employee you want. When you are happy with which employees you are going to send the email to, click the button "Email checked employees". |
Once you choose to email an individual or a group of employees, you will be presented with something that looks similar to an outgoing email.
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| From: The email is always from the manager's email address |
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| To: The email is always to whichever employees you selected above. NOTE: Do not try to change the email addresses listed in this box, as the changes will be ignored. The place to choose the employees is in the top pane before clicking "Email checked employees" |
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| Message: You can type any message you want here. The message will go to all the employees you selected. |
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| Attach schedule(s): If you uncheck this box, only the above message will be sent with no schedule. If the box is checked the individual schedules will be sent to each employee in the body of the email. Employees are only emailed their portion of the schedule. "Attaching" the schedule in this context means adding it to the body of the email; it does not show up as an email attachment. |
Click "Submit" to send the email.
After the emails have been sent, you will see a list of each employee that was emailed.
Didn't find your answer here? Call our technical support line toll free at 866-846-3123!
Employee Scheduling home
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