Tip Tuesday – Availability

Tip Tuesday – Availability

Welcome back to Tip Tuesday! This week we will be talking about the tips and tricks to using availability to your company’s preference.

Availability will be useful for many reasons; either managers and administrators will be able to view this and base their schedules off of it, or you can use these availability options to auto-schedule your employees. In order to use availability you will have to add a rule determining whether an employee is always available unless declared unavailable or if you want the employee to always be unavailable unless declared available. Once you decide which option is better suited for your company, then you will need to go to the rules section and add a new eliminating rule. You will need to pick ONE of the following rules:

Once you have added the rule that you want pertaining to availability then you will need to go to the recurring availability page to add the availability/unavailability time blocks. If you pick for your employees to always be unavailable unless declared available then your recurring availability will say this at the top: “Employees are unavailable all times except those blocked off as available below”. Otherwise if you pick for your employees to always be available unless declared unavailable then your recurring availability will say this at the top: “Employees are available all times except those blocked off as unavailable below”.

In order to save companies time, we have a feature where you can allow certain employees to edit their own availability. This can be done for any employee(s) that your company would like to allow to assume this responsibility. In order to give them permission to edit their availability you will need to go to this employee’s user record. Under the employees permission tab, you will be able to allow them to edit their availability (see picture below for highlighted setting).

Now managers, administrators, and certain or all employees will be able to edit their availability. That’s all for this week’s Tip Tuesday post! Check back next week for more tips and tricks for using WorkSchedule.Net!