Tip Tuesday – Daily Coverage View

Tip Tuesday – Daily Coverage View

Welcome back to Tip Tuesday! This week we will be talking about the tips and tricks to using the Daily Coverage View. Whether it is to make sure that each hour is covered or to take a head count of the number of employees working over a period of time, the daily coverage view will be a useful tool. This tool will show you a graph of the hours each employee is working on the day that is in view. This view automatically calculates the number of employees working over a period of time and provides you with a visual for the hours you have covered for a certain day.

In order to get to this view, you will need to follow a few simple steps:

  1. On the sort bar, change the view to ‘Daily View’ and click ‘Update’
  2. Make sure you navigate to the day that you want to view the coverage for as it will reset to the first day of the week upon updating the sort bar or filter bar.
  3. Then under the menu at the top, click the drop down for ‘View’ and select ‘Daily coverage’

 

Following these steps should bring up a page similar to the one below:

As you can see in the image above, there is a row for the number of employees ‘Needed’. In order to adjust this number, all you have to do is add open time blocks to the current schedule. This will automatically adjust the number shown for ‘Needed’ and once you fill this open time block, the system will adjust the number for ‘Coverage’ to the appropriate number.

Another thing to note is that you can change the spacing of each segment through the ‘Resolution’ drop down. The three options are 15 min, 30 min, and 1 hour segments.

Keep in mind that you can only go to the Daily Coverage View from the current schedule.

That’s all for this week’s Tip Tuesday post! If you have any questions regarding this topic feel free to email us at support@workschedule.net or call us at 866-846-3123. Make sure to check back next week for more tips and tricks for using WorkSchedule.Net!