Tip Tuesday – Setting Employee Wages

Tip Tuesday – Setting Employee Wages

Welcome back to Tip Tuesday! This week we will be talking about the tips and tricks to setting wages for your employees. Our site is very customizable and even allows you to have multiple wages for each employee depending on certain category items and what they are scheduled for.

User Hourly Rate

You can set an hourly rate for each user, which is a general pay rate that the user can receive for each hour that they work. This is set in each employee’s user record. Therefore, to edit this setting you need to go to the ‘Users’ section, which can be found on the left-side menu, and select to edit the user who needs to have their payroll edited. When navigating to the user’s record, go to the Payroll tab and you should see a screen similar to the one below. Now you just need to change the Hourly Rate!

Category Hourly Rate per User

This hourly rate is still set at the user level in the user’s individual records, but it is somewhat different. This category wage can only be set for categories that a user is qualified for. Each user can have a different payroll hourly wage than the category hourly wage and each category that a user is qualified for can be set to a different hourly rate. Say, for example, Mark is a chef at your restaurant and he makes $15/hr. If he occasionally works as a busboy, you may find it necessary to pay him a different hourly rate than if he did his usual job. Using the category pay rate, you can set his pay to $15/hr as a chef and $9/hr as a busboy.

In order to set up the category pay rate feature, you will need to navigate to the ‘Categories’ section on the left-side menu in your account. From here you will need to select to edit the category that you would like to have a pay rate for. Upon clicking the green edit button, you will be brought to the page below:

The only option you must have selected in order to have a payroll for this category in the user records is the ‘payroll’ option. After submitting, you can navigate to the ‘Users’ section on the left-side menu and select the user you would like to add a category specific hourly rate for. Once you find the user you want to edit click the green edit button and navigate to the ‘Qualifications’ tab. Your screen should look similar to the one below:

Here you can add and remove qualifications, as well as change the pay rate for each qualification. You can navigate to different categories on the left side of this window to add qualifications for other category items as well.

If you use the Cost Report, located under ‘Reports’ on the left-side menu, then you can specify to use an employee’s pay rate based on their general hourly rate or you can specify to use their hourly rate based on the categories they are qualified for and the shifts that they worked. The report will then calculate the amount they are due based on each pay rate specified and how many hours they worked.

That’s all for this week’s Tip Tuesday post! If you have any questions regarding this topic feel free to email us at support@workschedule.net or call us at 866-846-3123. Make sure to check back next week for more tips and tricks for using WorkSchedule.Net!